Office of the Chancery Clerk

Monica W. Banks, Chancery Clerk of Oktibbeha County Mississippi Oktibbeha County Courthouse 101 East Main Street Starkville, MS 39759 (ph): 662.323.5834 (fax): 662.338.1064 Oktibbeha County Chancery Clerk Web Site

1. Custodian of Public Land Records
   Mississippi Code: Titles 85, 89
   • Receive and record all documents (Warranty Deeds, Deeds of Trust, Powers of Attorney, etc.) filed in Public Land Records
   • Create and maintain various indexes for documents filed in public land records
2. Homestead
   Mississippi Code: Title 27
   • Prepare Real and Personal Property Tax Roll assessments for transmittal to State Tax Commission
   • Prepare Homestead Tax Loss Certificates for county and Municipality for transmittal to State Tax Commission
• Process homestead exemption applications and assessment rolls through the State Tax Commission
• Account for all recording fees
3. Clerk of the Chancery Court
   Mississippi Code: Title 9
• Receive and assign cases to one of our three Chancery Judges
• Maintain the court docket and file all records of the court
• Keep and preserve court minute books
• Issue process for service upon defendants
• Receive and account for various filing fees
• Process all phases of civil commitments: mental health, drug, and alcohol
• Transmit statistical data to the Administrative Offices of the Courts (AOC)
• Transmit statistical information to the Mississippi Department of Vital Records regarding civil matters filed in Chancery Court
• Process court records for appeals to the Supreme Court and Court of Appeals
• Serve as court appointed guardian, administrator, executor, conservator, or commissioner when called upon by the court
4. Clerk of the Board of Supervisors
   Mississippi Code: Titles 3, 19
• Attend all meetings of the Board of Supervisors
• Prepare and maintain the minutes of each Board meeting
• Assist the Board in equalizing the assessment rolls of real and personal property
• Compile various reports on the Board's behalf and submit them to other state governmental entities, as required by statute
• Receive, collate and transmit all applications made for homestead exemption to the State Tax Commission
5. County Treasurer and County Auditor
   Mississippi Code: Titles 19, 27
• Receive, disburse, and account for all county funds of whatever nature
• Prepare monthly claims docket, pay all county bills and sign all county checks
• Prepare a monthly report of receipts and disbursements to the Board of Supervisors
• Receive and account for monthly and annual settlements from various county officials, including the Tax Collector, Sheriff & Justice Court Clerk
• Maintain various ledgers and accounts on behalf of other county offices and must examine the books of all offices
6. Collector of Delinquent Real Estate Taxes
   Mississippi Code: Title 27
• Receive and maintain the list of lands sold for taxes on the last Monday of every August
• Receive, process and account for the redemption of all lands sold for taxes and make a record of the same
• Research owners and lien holders of lands sold for taxes and issue various forms of notice prior to the foreclosure of the right of redemption
• Issue tax deeds (clerk's conveyance) on lands sold for taxes upon maturity
7. Other Duties
• Record and preserve Military Discharges
• Serve as county-wide notary