FAQs • Oktibbeha County, MS • CivicEngage

What are the requirements that must be met for a document to be recorded?

There are different requirements depending on the type of document, so they all cannot be listed here.

It is the responsibility of the person offering the document for recording to make sure

That the document is original
That it is signed and that the signatures are properly acknowledged before a notary public
That it is complete and contains the required information such as
- Grantor and Grantee information
- Address
- Phone numbers
- Legal description of property being conveyed
- Indexing instructions
That it is accompanied by the proper fees
That it is accompanied by a stamped self-addressed envelope so that it can be returned to the party offering it for recordation

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Chancery Court

Civil cases involving amounts greater than $3,500 are filed in the Oktibbeha County Chancery Court.

For civil cases involving less than that amount, download a Civil Declaration and file it with the Oktibbeha County Justice Court.

2. How do I get a copy of my divorce record?: Contact the Chancery Clerk's Office at 662-323-5834.

3. How do I obtain a copy of my DD-214 discharge certificate?: The Veterans Service Office can assist you with a copy in the Chancery Clerk’s Office, or you can contact the Chancery Clerk’s Office directly.

4. How do I obtain copies of records filed with the Chancery Clerk?: Fees for copies made by the public are $0.25 per page. The fee for copies made by our staff is $0.50 per page. There is an additional fee for certifying a copy of a document. Requests for copies sent by mail must be accompanied by a check or money order covering the cost of the copies, and a stamped self-addressed envelope. The request should reasonably identify the document to be copied. Checks should be made payable to the Oktibbeha County Chancery Clerk.

5. How do I search land records online?: Coming soon. On the Chancery Clerk's page, you will click Online Searches, then click How to Search Land Records; there you will find detailed instructions.

There are different requirements depending on the type of document, so they all cannot be listed here.

It is the responsibility of the person offering the document for recording to make sure

That the document is original
That it is signed and that the signatures are properly acknowledged before a notary public
That it is complete and contains the required information such as
- Grantor and Grantee information
- Address
- Phone numbers
- Legal description of property being conveyed
- Indexing instructions
That it is accompanied by the proper fees
That it is accompanied by a stamped self-addressed envelope so that it can be returned to the party offering it for recordation

7. What does the Chancery Clerk's office accept in payment of recording fees?: The office accepts cash, checks made payable to Oktibbeha County Chancery Clerk, and money orders made payable to Oktibbeha County Chancery Clerk.

8. What if a check for recording fees is not correct?: If a check for recording fees is short, the document will be returned with a request for the proper filing fee.

9. When will the document that I filed with the Chancery Clerk be recorded?: Documents are recorded at the time they are received in the Chancery Clerk's Office. They are available for viewing by the public the next day.

10. Where can the Board of Supervisors’ minutes be found?: The minutes of the Boards of Supervisors can be found in the Chancery Clerk Office.

11. Where do I pay my delinquent taxes?: At the Chancery Clerk's Office via cash, money order, or check.

12. Where do I get information regarding properties sold at the tax sale, maturing tax sale properties, etc.?: In the Chancery Clerk’s Office, or you may search the land redemption records online.

13. What are land records?: Land records refer to those record series that may involve real estate. These include documents traditionally recorded in Deed Books and Plat Cabinets, such as Deeds, Deeds of Trust, Authorities to Cancel, Plats, Oil and Gas Leases, and many other documents. The Land Records Division also dockets and indexes judgments and files certain Uniform Commercial Code transactions that are a lien on real estate.

14. Are land records open to the public?: Yes, land records are available for public inspection from 8 am to 5 pm, Monday through Friday.

The following are just a few of the records housed in the Chancery Clerk office.

16. Does the Chancery Clerk's office have blank forms for land records related to documents?: No.