What are the requirements that must be met for a document to be recorded?

There are different requirements depending on the type of document, so they all cannot be listed here. 

It is the responsibility of the person offering the document for recording to make sure

  • That the document is original
  • That it is signed and that the signatures are properly acknowledged before a notary public
  • That it is complete and contains the required information such as
    • Grantor and Grantee information
    • Address
    • Phone numbers
    • Legal description of property being conveyed
    • Indexing instructions
  • That it is accompanied by the proper fees
  • That it is accompanied by a stamped self-addressed envelope so that it can be returned to the party offering it for recordation

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1. How do I file a civil suit?
2. How do I get a copy of my divorce record?
3. How do I obtain a copy of my DD-214 discharge certificate?
4. How do I obtain copies of records filed with the Chancery Clerk?
5. How do I search land records online?
6. What are the requirements that must be met for a document to be recorded?
7. What does the Chancery Clerk's office accept in payment of recording fees?
8. What if a check for recording fees is not correct?
9. When will the document that I filed with the Chancery Clerk be recorded?
10. Where can the Board of Supervisors’ minutes be found?
11. Where do I pay my delinquent taxes?
12. Where do I get information regarding properties sold at the tax sale, maturing tax sale properties, etc.?
13. What are land records?
14. Are land records open to the public?
15. How far back do the records of the Chancery Clerk's office date?
16. Does the Chancery Clerk's office have blank forms for land records related to documents?